Executive Summary

Redesigned a legacy Loan Origination System (LOS) into a scalable, automated, and user-centric platform for SME/MSME lending. Through ethnographic research, stakeholder collaboration, and a systems-thinking approach, we identified key inefficiencies—including offline processes, lack of cross-functional visibility, redundant manual entries, and fragmented end-to-end journeys.

KEY ACHIEVEMENTS

  • Loan processing time reduced by 55% (from 34 to 14 days)
  • Support tickets dropped by 58%, with a 21% improvement in service efficiency
  • Platform scaled to support new policy and product launches in under 2 weeks

My Role

ROLE
Product Designer
DURATION
2022 - 2025
TOOLS
Figma & Adobe Illustrator
RESPONSIBILITIES
Research, Stakeholder Engagement, Strategic Planning, Cross Functional Collaboration, Workshops & Sesions, Wireframing, Prototyping, Usability Testing, Design System

Design Process

Given the complexity of a Loan Origination System (LOS)—where multiple stakeholders manage interdependent tasks—we moved beyond isolated UX fixes to end-to-end system optimization, ensuring scalability, compliance, and seamless stakeholder collaboration.
01
EMPATHISE
  • Stakeholder Alignment
  • Ethnographic Research
  • Heuristic Analysis
  • Competitor Analysis
  • Semi Structured Interviews
  • Support Ticket Analysis
02
DEFINE
  • As Is Process
  • Affinity Mapping
  • Theme Analysis
  • Persona
  • Journey Mapping
  • How Might We
03
IDEATE
  • Brainstorming
  • Co-Creation
  • To Be Journey
  • Feature Prioritization
04
PROTOTYPE
  • User Flows
  • Low Fidelity
  • Mid Fidelity
  • Clickable Prototypes
05
TEST
  • Usability Testing
  • A/B Testing
  • Surveys/Post Test Interviews
  • Recommendations
Design Process

Step 1 : Stakeholder Alignment - Digital Transformation

business stakeholder engagement session
Image Description : A snapshot from the Digital Transformation Strategic Session
The message was loud & clear
"We need to digitize the lending journey and position ourselves as the fastest player in the unsecured lending space with a scalable, flexible, & operationally efficient SaaS platform"
Defining Success Metrics
  • Turnaround Time (TAT) reduced to under 7 days
  • New product/policy launches within 7 days
  • Scaled operations to serve multiple clients with the current team size

Step 2 : Qualitative (Immersive) User Research

a. ETHNOGRAPHIC RESEARCH - APPRENTICESHIP MODEL

We actively worked alongside Credit Managers, Operations Staff, & Support Teams immersing ourselves in their day-to-day tasks to deeply understand and gain crictical insights into their
  • Current Process Flow : How the current LOS works & how actual scenario unfolds differently every time
  • Artifacts and Tools : The key resources & software users rely for task completion efficiently
  • Workplace Pressure : Understanding user challenges & constraints within their environment
  • Inefficiencies : We observed redundant steps, manual interventions, dependencies guiding automation & optimization efforts.
UX Designer learning from a Credit Manager on the credit underwriting process
Image Description : UX Designer collaborating with a Credit Manager to understand the credit underwriting process.
Slide 1
Slide 2
Slide 3
Slide 4
Description : Screenshots of the Existing LOS System

b. HEURISTIC EVALUATION

Reviewed the current LOS using Nielsen’s 10 Usability Heuristics & identified key usability issues
  • Visibility of System Status
  • Inconsitency in Design
  • Lack of Help & Documentation
  • Lack of Aesthetics & Minimal Design
  • Lack of Flexibility

c. SEMI STRUCTURED INTERVIEWS

Conducted semi-structured interviews with existing and potential customers to validate findings and uncover unmet needs in the current system. Additionally, we:
  • Identified pain points across different user journeys
  • Evaluated expectations regarding process transparency, loan approval speed, and digital accessibility
  • Assessed market trends and emerging technologies, integrating relevant advancements into the system design.
  • Leveraged insights from our and our competitor's customer testimonials to delve deeper into concerns around service efficiency, communication gaps, and financial transparency, ensuring our solution directly addressed these pain points.

Step 3 : Quantitative Research

a. SUPPORT TICKET ANALYSIS

We analyzed support tickets to find recurring issues missed in ethnographic research. Key steps included:
  • Issue Recreation & Validation : Recreated real-world scenarios to identify root causes and refine designs
  • Stakeholder Discussions : Engaged with teams to clarify challenges and ensure effective solutions.
business stakeholder engagement session
Image Description : Screenshot showcasing our analysis of support tickets, categorizing issue themes and extracting key insights to inform design improvements

b. CUSTOMER TESTIMONIALS

The reviews from our customers and competitor platforms helped shape semi-structured interviews by highlighting areas of frustration, such as:
  • Delays in processing and approvals
  • Lack of proactive communication and transparency
  • Hidden charges and unclear EMI reflections
Contextual Insights for Interviews: The reviews from our customers and competitor platforms helped shape semi-structured interviews
Theme Analysis

c. COMPETITOR ANALYSIS

We conducted a thorough competitor analysis by reviewing app store and Google reviews, and performing hands-on walkthroughs of their digital application journeys to identify strengths, gaps, and user pain points in their experiences.
Theme Analysis
Theme Analysis
Theme Analysis

Step 4 : Mapping the Current Flow (As Is Process)

Documented the existing loan application and approval workflows while unearthing the process and task inefficiencies along with the friction points
Mapping the Current Journey

Step 5 : Affinity Diagramming & Theme Analysis

business stakeholder engagement session
Image Description : A snapshot from the Digital Transformation Strategic Session
  • After gathering extensive qual. & quant. data, we used affinity diagramming to cluster insights into meaningful categories. This helped us uncover patterns across stakeholder feedback, user pain points, & usability issues
  • Through theme analysis, we extracted core themes such as
    • Operational Inefficiencies
    • Lack of Transparency
    • Fragmented Communication
    • Poor User Support Experience
    Each theme was mapped against business goals to ensure alignment with organizational priorities.
Impact on Design : The findings guided our prioritization strategy, ensuring that the most pressing user challenges—such as real-time loan status tracking and reducing manual data entry—were addressed in the new system's design.
Theme Analysis
 

Step 6 : Building a Scalable Design System

To ensure consistency, scalability, and efficiency across the new DLP platform, we built a design system from scratch. This system standardized UI components, interactions, and visual language, enabling faster development and a seamless user experience.
Ashv Design System
Ashv Design System
Ashv Design System
Ashv Design System
Ashv Design System
Ashv Design System
 

Step 7 : Personas, Journey Mapping & POV

We created personas by combining qualitative insights (ethnographic studies, interviews) with quantitative data (support tickets, customer reviews) to define user needs and workflows. Using journey maps, we uncovered opportunities to enhance transparency, automation, and process efficiency, resulting in streamlined operations, reduced manual interventions, & an improved experience for all.
Credit Manager Pruthvi
Kredible Kiran
Credit Manager
I have to carefully read the body language of the customers and his intent to pay irrespective of the situation quote
Jolly Jiten
Resilient Ravi
Relationship Manager
I have to be on the field most of the day looking for new leads while handling existing customers and reach the monthly target. quote
Operations Executive Deepa
Diligent Deepa
Operations Executive
It would be great if the process and the system could somehow prevent me from working late nights during the month end quote
Support Executive Sanya
Savvy Sanya
Senior Support Executive
I’ve written everything in emails and guides, but people still come back asking the same questions repeatedly! quote
Support Executive Sanya
Veteran Vijay
Wholesale Trader & Business Owner
My previous business loan from Axis was disbursed in 3-4 days—that’s the kind of service I expect! quote

Step 8 : Cross-Functional Collaboration ("To Be" Journey Mapping)

Facilitated co-creation workshops with cross-functional teams to:
  • Present the 'As-Is' process and walk through the personas, mapping their journeys to foster empathy
  • Brainstorm and propose a streamlined 'To-Be' journey
  • Validate and optimize backend workflows
Ensured all process changes were approved by department heads to guarantee seamless adoption.
Legacy System

Step 9 : Feature Prioritization

To ensure we focused on high-impact features first, we used RICE (Reach, Impact, Confidence, Effort) to prioritize tasks based on user needs and feasibility for each department on a quarterly basis. Additionally, the MoSCoW method helped categorize deliverables to ensure a structured and business-aligned rollout.
Task Prioritization for Customers Using RICE & MoSCoW Framework
Task Prioritization for Credit Managers Using RICE & MoSCoW Framework
Task Prioritization for Operations Executive Using RICE & MoSCoW Framework
 

Step 10 : Ideation Sessions

Developed How Might We statements to frame design challenges based on research insights for the session for each persona. For example:
" How might we automate the verification process for Credit Managers so that they can complete offline hygiene checks faster and focus on credit assessment rather than manual data retrieval? "
UX Designer learning from a Credit Manager on the credit underwriting process
Image Description : Snapshot of an ideation session with the Ops team to streamline their processes
  • Conducted ideation workshops to generate innovative yet feasible solutions aligned with personas and journey maps
  • We prioritized ideas for each task using the same RICE and MoSCoW frameworks, ensuring a structured approach to design and testing.
  • For solutions that weren’t immediately feasible for deployment, we phased the implementation, allowing us to address challenges gradually and effectively over time.
 

Step 11 : Userflows (Customer Onboarding Journey)

  • We co-created the customer onboarding user flow through collaborative workshops with department heads to align on cross-functional goals and identify key decision points.
  • To ensure feasibility and scalability, we validated the workflows with engineering and product teams.
  • Flow diagrams were shared with stakeholders for feedback and iterative refinement.
  • We also incorporated real user scenarios to make the flows more grounded and actionable before translating them into wireframes.
Customer Onboarding Userflow
 

Step 12 : Wireframes & Prototypes

UX Designer learning from a Credit Manager on the credit underwriting process
UX Designer learning from a Credit Manager on the credit underwriting process
Image Description : Wireframes developed for Banking Task of the loan application journey
Created low-fidelity wireframes to map out user flows and interactions, then refined them into mid level fidelity interactive prototypes to validate usability and design decisions.
 

Step 13 : Usability Testing & Card Sorting

business stakeholder engagement session
Image Description : A snapshot from the open Card Sorting done with Credit Users
  • Created low-fidelity wireframes to map out user flows and interactions, then refined them into mid level fidelity interactive prototypes to validate usability and design decisions.
  • Conducted open card sorting with each user archetype and iteratively refined the IA every quarter, ensuring it aligns with users' mental models and adapts with each new launch.
business stakeholder engagement session
Image Description : PDF file of the Usability testing Report for Relationship Manager task
 

Step 14 : Iterative Design Testing

  • We followed an iterative design and testing approach, continuously refining the experience based on user feedback. Each cycle ensured the design evolved to better meet user needs and expectations.
Legacy System
 

Step 15 : Implementation Continious Improvement

  • Soft Launch & Real-World Validation :   We conducted a soft launch in select regions, monitoring system performance and user feedback for four weeks to identify and address unexpected use cases before the nationwide rollout.
  • Continuous Research & Optimization :  Conducted bi-annual immersive research to adapt to evolving user needs and market trends.
 

Earlier Legacy System

Earlier System with limited capabilities and features but abundant in flaws
Legacy System

New & Improved Digital Lending Platform

Robust, Scalable and Flexible system capable to cater to diverse products in lending sector
Legacy System

Outcomes Measurable Success

Year on Year TAT Improvement Chart
55% Reduction in Turn Around Time
Boost in Efficiency by 21%
21% Boost in Support Executives Productivity
CSAT at 3.9
4.2 Overall Satisfaction Rating at Org. Level
Ticket Reduced by 58%
58% Reduction in overall support tickets

Key Learnings

  • Quantitative data unlocks hidden problems: When qualitative methods fall short, data can reveal patterns we might otherwise miss.
  • Support tickets are a goldmine of user pain points: Every ticket tells a story—analyzing them holistically leads to deeper UX insights.
  • Cross-functional collaboration is crucial: Involving stakeholders from multiple departments ensures alignment and actionable solutions which accelerates adoption and impact
  • Incremental improvements drive sustainable change: A phased approach allows testing, refinement, and effective adoption.
  • Empathy and persistence are key: Understanding the user's perspective and continuously iterating ensures meaningful impact.
  • Navigating Regulatory Uncertainty: In the fintech domain, frequent changes in RBI guidelines on customer data safety or fiscal policies require rapid adaptations. Team must be prepared to shift priorities in short term to ensure compliance.
  • Soft Launch for Complex Workflows: Gradually rolling out lengthy and complex tasks helps identify usability, and unexpected challenges early, refine workflows, and enhance user adoption before a full-scale launch.

What's Next

For the next fiscal year, we aim to achieve the ambitious goal of reducing TAT to 7 days. This will involve:
  • Further Automation : When qualitative methods fall short, data can reveal patterns we might otherwise miss.
  • Advanced Predictive Analytics: Leveraging data to proactively resolve issues before they arise.
  • Continuous UX Optimization: A phased approach allows testing, refinement, and effective adoption.
  • Refining GamificationExpanding leaderboard incentives to drive engagement and efficiency.
User Archetype - Credit Manager
Credit Manager Persona
Kredible Kiran
Credit Manager, Mumbai   |   10+ Years of Experience in Credit Assessment   |   Post Graudate in Commerce
Male   |   38 years   |   Married
" I have to be on the field most of the day looking for new leads while handling existing customers and reach the monthly target ""
👤 About Kiran
Kiran, a Senior Credit Manager at Ashv Finance, brings over a decade of experience in finance, handling credit assessments, loan approvals, and coordination with sales teams. A commerce graduate from a government college, he is fluent in both vernacular and English. Married with two kids and caring for his aged parents, he balances a demanding job with family life. To save time, he commutes by bike and often works late nights and weekends. Dedicated and meticulous, Pruthvi navigates the fast-paced world of finance with pragmatism and precision.
🎯 Goals & Motivations
  • Enhance Turnaround Time (TAT) - Reduce delays in loan processing
  • Minimize Delinquency - Improve approval accuracy to reduce default rates
  • Career Progression - Seeks leadership roles as a validation of his perseverance
  • Work-Life Balance - Wants to optimize work time to dedicate more to family
🔍 Needs & Expectations
  • 🔹 Automation & AI Assistance - Reduce manual intervention and repetitive data entry
  • 🔹 Customizable Workflows - Ability to edit loan applications to improve efficiency
  • 🔹 Mobile-Optimized Tools - Faster approvals via DLP on mobile
  • 🔹 Better Task Visibility- Clearer categorization of tasks with reduced redundancy
😤 Pain Points & Frustrations
  • 🚨 Inefficient Digital Tools - Slowness, functionality issues, and manual data entry
  • 🚨 Complex Task Management - Redundant tasks, confusing categorization, and multiple tabs
  • 🚨 Process Delays - Postponements, cancellations, and lack of an individual TAT calculator.
  • 🚨 Sales Coordination Issues - Incomplete loan applications lead to rework.
💡 Preferred Tools & Experience
  • 💻 Experienced with - FinnOne, Salesforce
  • 📲 Uses Extensively - Excel for Calculation & Word for Documentation
😊 What Delights Him?
  • 🌟 Performance Dashboards - Helps track KPIs effectively.
  • 📲 Mobile-Friendly Solutions - Enables efficient task handling while commuting.
  • Automated CAM (Credit Appraisal Memorandum) Generation - Saves time on loan approvals.
📌 Key Design Considerations
  • Performance-Optimized Digital Tools - Reduce load time and increase responsiveness
  • Task Simplification - Streamline categories, automate obligation checks, and remove redundant steps
  • Seamless Mobile Experience - Ensure full functionality in mobile workflows
  • Pre-Validated Loan Applications- Reduce back-and-forth with Sales teams
🚶‍♂️ Kiran's Journey
Based on the insights gathered from our research, we created detailed journey maps for each persona, capturing their goals, pain points, and key interactions across the touchpoints. This helped us visualize the end-to-end experience and identify meaningful opportunities for design improvement.
credit journey mapping
👓 Kiran's Point of View & "How Might We.."
Through immersive field research and user shadowing, we uncovered overlooked pain points by mapping real-world workflows and emotions. These insights helped us craft clear Point of View statements and translate them into focused "How Might We" questions, guiding purposeful design.
Credit Manager POV
User Archetype - Relationship Manager
Relationship Manager Persona
Resilient Ravi
Relationship Manager, Bengaluru    |     6+ Years of Experience in Sales & Lending     |     Commerce Graduate
Male   |   30 years   |   Married
"Targets come and go, but relationships stay. I just wish things were faster, smoother, and less stressful."
👤 About Ravi
Ravi is a dedicated Relationship Manager who hustles to meet monthly targets while balancing personal responsibilities. Living in Bengaluru for work, he visits his wife, daughters, and elderly parents in Gulbarga every month. Despite the pressure of closures, manual paperwork, and high ROI hurdles, he remains jovial and energetic, though he hides the stress. Not tech-savvy, he relies on intuition, people skills, and his manager’s support to navigate tough cases. He dreams of becoming a Branch Manager but struggles with manual processes, last-minute dropouts, and intense performance pressure.
🎯 Goals & Motivations
  • Career Growth - Wants to be a Branch Manager
  • Higher Conversions - Wishes for automation to reduce manual work
  • Recognition - Aims to top the branch rankings every month
  • Work-Life Balance - Wants less month-end stress
🔍 Needs & Expectations
  • 🔹 Automation - Reduce manual data entry & paperwork
  • 🔹 Simplified Processes - Quicker approvals & loan disbursals
  • 🔹 Support for Sales Pitch - Clear ROI breakdown & selling points
  • 🔹 Confidence Boost - Better understanding of credit criteria to fight for cases
  • 🔹 Branch Manager’s Help - Easier ways to escalate tricky cases
💡 Preferred Tools & Technology
  • 📲 WhatsApp & Calls - Primary mode of communication with DSAs & customers
  • 📲 Basic Banking Apps - Used for transactions & customer insights
  • 📲 Social Media (YouTube, FB, Insta) - For leisure & occasional learning
  • 📂 Offline Documentation - Still depends on physical forms & signatures
😤 Pain Points & Frustrations
  • 🚨 Month-End Chaos - Works late nights chasing closures and signatures
  • 🚨 Manual Data Entry - Cumbersome form-filling and physical paperwork slows him down
  • 🚨 Customer Hesitation on ROI - Struggles to convince MSMEs due to high interest rates
  • 🚨 Target Pressure - Faces scolding from Branch Manager & Regional Head if numbers are missed
  • 🚨 Lack of Automation - Wishes the loan process was more digital & efficient
  • 🚨 Confidence Gap in Credit Discussions - Needs manager’s help to push tricky cases
  • 🚨 Last-Minute Case Dropouts - Customers backing out impacts his credibility & commissions
😊 What Delights Him?
  • 🌟 Topping the Leaderboard - Feels motivated & recognized when his name is on top
  • 🌟 Quick Loan Approvals - Gets excited when cases are approved fast without friction
  • 🌟 Happy Customers - A smooth closure with a satisfied customer makes his day
  • 🌟 Branch Manager’s Support - Feels confident when his manager backs his case
  • 🌟 Surpassing Targets - Loves getting rewarded for exceeding expectations
  • 🌟 Festive Incentives & Bonuses - Enjoys extra perks during peak business seasons
📌 Key Design Considerations
  • 🎯 Mobile-First Design - Should work seamlessly on a smartphone
  • 🚀 Fast & Simple UI - Minimize data entry, reduce friction in processes
  • 📢 Guided Sales Support - Provide talking points & ROI justifications
  • 🔄 Offline Sync & Auto-Save- Helps when network issues arise
  • 🛠️ Role-Based Access - Easy escalation workflows for approvals
  • 📈 Gamification & Leaderboards- Motivates to top the charts
🚶‍♂️ Ravi's Journey
Based on the insights gathered from our research, we created detailed journey maps for each persona, capturing their goals, pain points, and key interactions across the touchpoints. This helped us visualize the end-to-end experience and identify meaningful opportunities for design improvement.
credit journey mapping
👓 Ravi's Point of View & "How Might We.."
Through immersive field research and user shadowing, we uncovered overlooked pain points by mapping real-world workflows and emotions. These insights helped us craft clear Point of View statements and translate them into focused "How Might We" questions, guiding purposeful design.
Credit Manager POV
User Archetype - Operations Executive
Operations Executive Persona
Diligent Deepa
Operations Executive, Ahmedabad   |   5+ Years of Experience in Operations   |   Graduation in Arts
Female   |   32 Years   |   Married
"Why are we doing these tasks? In other companies, RM’s handle them since they coordinate better with customers!"
👤 About Deepa
Deepa is a dedicated and meticulous Operations Executive who ensures seamless loan disbursals while juggling manual processes, coordination issues, and last-minute pressures. She took up this job to become financially independent and provide a better future for her son. Despite working in a fast-paced, high-pressure NBFC environment, she sticks to policies and prefers structured, predictable workflows. Month-end is a nightmare for her due to overloaded cases, delayed approvals, missing documents, and security concerns when working late. She has worked on advanced LOS systems like Perfios and Newgen, making it frustrating to handle manual, redundant tasks in her current role. Though she is tech-savvy, she doesn’t trust new systems easily and likes to gradually adapt to changes.
🎯 Goals & Motivations
  • Seamless Operations - Wants better process distribution across the month, rather than a last-minute rush
  • Job Security - Prefers stability over risky career moves due to financial sector uncertainties
  • Efficiency & Automation - Wishes for fewer manual interventions in the disbursal process
  • Work-Life Balance - Wants better work hours & safer late-night travel options
🔍 Needs & Expectations
  • 🔹 Distributed Workload - A balanced month-end process to avoid last-minute crunch
  • 🔹 Better Coordination Tools - Digital workflows for tracking approvals, deviations & missing signatures
  • 🔹 Automated Data Validation - Ensuring sales enter correct details upfront to reduce rework
  • 🔹 Tech-Enabled Efficiency- Wants a modern LOS system like Perfios or Newgen for faster processing
  • 🔹 Workplace Safety Measures- Needs cab support for late-night shifts
💡 Preferred Tools & Experience
  • 📂 Loan Origination Systems (LOS) - Familiar with Perfios & Newgen, struggles with manual processes
  • 📧 Email & Excel - Spends time tracking approvals & managing deviations
  • 📲 Social Media (Insta, FB Reels) - Loves entertainment & music in free time
  • 🚀 New Digital Apps - Willing to try new software if it’s useful & user-friendly
😤 Pain Points & Frustrations
  • 🚨 Month-End Chaos - Workload spikes at the month-end, making it stressful & unmanageable
  • 🚨 Lack of WFH Support - No printers, biometric devices, or digital approvals, forcing office visits even during crises
  • 🚨 Inefficiencies in Coordination - Sales don’t enter accurate details, leading to repeated corrections
  • 🚨 Approval Bottlenecks - Has to search through emails for approvals & deviations, causing delays
  • 🚨 Redoing Work Due to Credit Issues - Credit Manager’s missed due diligence forces her team to redo the process
  • 🚨 Security Concerns - No cab service for late nights, making travel unsafe
  • 🚨 Short-Staffed Team - Frequently overburdened due to limited staff
😊 What Delights Her?
  • 🌟 Organized & Predictable Workflows - Loves when everything is structured & documented properly
  • 🌟 Automation & Less Manual Work - Feels empowered when systems handle repetitive tasks
  • 🌟 Efficient Coordination - Seamless approvals & accurate sales data make her job smoother
  • 🌟 Safe & Secure Work Environment - Prefers better support for late-night shifts
  • 🌟 Time with Family & Travel - Loves spending weekends exploring new places with her son
📌 Key Design Considerations
  • Process Simplification - Minimize redundant steps & ensure data accuracy from sales
  • Approval Tracking System - An easy way to access deviations & approvals instead of emails
  • Progressive Change Management - Introduce new features gradually as she doesn’t like sudden changes
  • Automation & Workflow Optimization- Introduce paperless documentation & pre-validated entries
🚶‍♂️ Deepa's Journey
Based on the insights gathered from our research, we created detailed journey maps for each persona, capturing their goals, pain points, and key interactions across the touchpoints. This helped us visualize the end-to-end experience and identify meaningful opportunities for design improvement.
credit journey mapping
👓 Deepa's Point of View & "How Might We.."
Through immersive field research and user shadowing, we uncovered overlooked pain points by mapping real-world workflows and emotions. These insights helped us craft clear Point of View statements and translate them into focused "How Might We" questions, guiding purposeful design.
Operations POV & HMW
User Archetype - Senior Support Executive
Senior Support Executive
Savvy Sanya
Senior Support Executive, Chandigarh   |   8+ years of Experience in Support Operations   |   Graduation in Computer Science
Female   |32 Years   |   Unmarried
"I’ve written everything in emails and guides, but people still come back asking the same questions! A CRM and self-service portal would solve half our problems"
👤 About Sanya
Sanya is a seasoned support operations expert who has spent over a decade resolving customer queries, managing legacy LOS systems, and improving service quality. She is the go-to person for troubleshooting but often finds herself answering the same queries repeatedly, despite creating detailed guidebooks. Her work is overwhelming, tracking customer requests manually via Excel and handling oral requests from colleagues, leading to errors and inefficiencies.

She works even on weekends and holidays, ensuring seamless loan processing and customer query resolution. She advocates for automation, having worked with ZOHO & LeadSquared, and pushes for a CRM system to streamline her team’s workflow. With rising customer impatience, she believes self-service options in apps and portals could ease the burden. She aspires to lead at a higher level, leveraging her deep industry knowledge and customer insights.
🎯 Goals & Aspirations
  • Process Efficiency - Wants a structured support system to reduce redundant manual work
  • Automation & Self-Service - Aims for digital self-service tools to reduce query load
  • Clear Communication - Desires defined SLAs so customers have realistic expectations
  • Career Growth - Aspires to move up the org hierarchy leveraging her domain expertise
💡 Preferred Tools & Experience
  • 📝 CRM & Ticketing Tools - Prefers Zoho, LeadSquared, but currently stuck with manual tracking in Excel
  • 📧 Email & Internal Communication - Handles policy changes & troubleshooting via email
  • 📲 Self-Service Portals - Believes an app-based self-service model can reduce query volume
  • 🎧 Social Media & Music Apps - Uses entertainment apps (Insta, YouTube) in free time
😊 What Delights Him?
  • 🌟 Proactive Solutions - Loves when issues are fixed before customers even report them
  • 🌟 Efficiecnt Collaboration - A well-structured support process reduces chaos
  • 🌟 Recognition & Impact - Feels valued when her expertise is acknowledged
  • 🌟 Automation & Digital Tools - Prefers smart workflows over outdated manual work
🔍 Needs & Expectations
  • 🔹 Centralized Ticketing System - A CRM like Zoho or LeadSquared for tracking and assigning requests efficiently
  • 🔹 Automated Self-Service Options - Wants apps & portals for customers to handle basic troubleshooting
  • 🔹 Standardized Communication - Prefers predefined SLAs & clear response timelines for customer requests
  • 🔹 Better Collaboration Tools - Needs structured workflows to minimize manual coordination & errors
  • 🔹 Recognition & Growth - Seeks career advancement as she holds critical domain & customer expertise
😤 Pain Points & Frustrations
  • 🚨 Manual Workload Overload - Tracking requests via shared Excel leads to duplication & inefficiencies
  • 🚨 Ignored Documentation - Despite detailed troubleshooting guides, users still ask the same questions
  • 🚨 Legacy System Bottlenecks - Managing a tightly coupled, outdated LOS system is challenging
  • 🚨 Lack of CRM Tools - Handling requests manually without a proper ticketing system is exhausting
  • 🚨 Customer Impatience - Faces pressure from impatient customers who expect instant resolutions
  • 🚨 Limited Team Strength - Short-staffed, making it harder to keep up with growing requests
  • 🚨 Unstructured Requests - Oral requests from colleagues make tracking even harder
📌 Key Design Considerations
  • 🎯 Automate Routine Tasks - Reduce repetitive queries by implementing self-service solutions
  • 🔄 Integrated Ticketing System - A CRM-driven workflow to replace manual email tracking
  • 🛠️ User-Friendly Guides - Interactive step-by-step troubleshooting instead of static documents
  • 📊 SLA-Based Response System- Customers should receive clear expectations for resolution timelines
  • 💡 Scalable Team Workflows- Improve collaboration & efficiency with structured request tracking
🚶‍♂️ Sanya's Journey
Based on the insights gathered from our research, we created detailed journey maps for each persona, capturing their goals, pain points, and key interactions across the touchpoints. This helped us visualize the end-to-end experience and identify meaningful opportunities for design improvement.
credit journey mapping
👓 Sanya's Point of View & "How MIght We.."
Through immersive field research and user shadowing, we uncovered overlooked pain points by mapping real-world workflows and emotions. These insights helped us craft clear Point of View statements and translate them into focused "How Might We" questions, guiding purposeful design.
Support Executive POV & HMW
User Archetype - Wholesale Trader & Business Owner
Whole Sale Trader & Business Owner
Veteran Vijay
Wholesale Trader & Business Owner, Bengaluru   |   15+ years of Experience in Business   |   Graduation in Commerce
Male   |   48 Years   |   Married   |   Annual Turnover : 10 Crores
"My previous business loan from Axis was disbursed in 3-4 days—that’s the kind of service I expect!"
👤 About Vijay
Vijay started his business with just ₹30K and, through hard work and perseverance, has grown into a reputed wholesale trader catering to top brands like Cloud9, Apollo, Jain, Akshayapatra, Iskcon, Motherhood, and Fortis. His day revolves around client servicing, managing logistics, and ensuring timely deliveries. Vijay is a practical and patient businessman who is always on call, even while driving. He supervises every aspect of his operations, finding it hard to trust others, as his reputation is built on reliability. While he has an admin for accounts and calls, he personally handles finances, deliveries, and critical business decisions, often working till 9 PM or even later during festive seasons.
🎯 Goals & Aspirations
  • Financial Growth - Wants to surpass last year’s revenue targets
  • Expansion Plans - Aims to open new branches & become a brand like Metro & D-Mart
💡 Preferred Tools & Technology
  • 🏦 Banking & Payments Apps - Uses Banking Apps, PhonePe, GPay for transactions
  • 📲 Communication - Heavily relies on WhatsApp & Email for business operations
👥 Influencers
  • 👥 Financial Growth - Relies on word-of-mouth recommendations
  • 📊 Expansion Plans - Keeps an eye on industry shifts & financial opportunities
📌 Key Design Considerations
  • 📱 Digitized Loan Process - Reduce manual steps & paperwork
  • 🔍 Loan Status Transparency - Real-time application tracking system
  • 🛠️ Personalized Loan Offers - Tailored credit options based on repayment history
  • 📱 Mobile-First Approach- Easy access via apps & digital platforms
😊 What Delights Him?
  • 🌟 Fast Loan Approvals - Appreciates seamless disbursals like his previous experience with Axis Bank
  • 🌟 Trust-Based Relationships - Prefers working with reliable partners who deliver on promises
  • 🌟 Operational Efficiency - Values quick, error-free services that don’t interrupt business
🔍 Needs & Expectations
  • 🔹 Quick Loan Disbursal - Wants a faster & hassle-free process
  • 🔹 Real-Time Loan Tracking - Needs a transparent status tracker for applications
  • 🔹 Fully Digital Process - Prefers a complete online loan journey without manual interventions
  • 🔹 Efficient Banking & Finance - Expects NBFCs to match corporate bank service levels
  • 🔹 Seamless Loan Experience - Needs quick access to funds with low ROI & top-up options
😤 Pain Points & Frustrations
  • 🚨 Loan Processing Delays - Despite a strong CIBIL score & past loan repayments, he doesn’t get the desired loan amount
  • 🚨 Manual Loan Tracking - Has to call/text sales executives to track his application
  • 🚨 Document Hassles - Some NBFCs still collect physical documents, making the process cumbersome
  • 🚨 Inconsistent Service - Corporate banks offer faster loan disbursals than most NBFCs
Customer Journey Mapping Customer Journey Mapping Customer Journey Mapping Customer Journey Mapping Customer Journey Mapping Customer Journey Mapping
👓 Vijay's Point of View & "How Might We.."
Through immersive field research and user shadowing, we uncovered overlooked pain points by mapping real-world workflows and emotions. These insights helped us craft clear Point of View statements and translate them into focused "How Might We" questions, guiding purposeful design.
Credit Manager POV